Stop missing calls - start booking more appointments with our answering and scheduling service.
Answering service appointment scheduling
Appointment setting is the lifeblood of your service-based business. Every call matters – the other end of the line could be an exciting new client, a new opportunity to grow your business. But being available for every single incoming call is no easy feat.
You’re in the middle of a client meeting, or maybe you’ve fallen way behind on work, so you’re unable to pick up the phone. Other times, a simple back-and-forth call turns into a frustrating game of playing phone tag.
Instead of letting customer calls go to voicemail or scrambling to answer them yourself, imagine having a dedicated, virtual receptionist on standby, ready to take calls, book appointments, and keep your schedule organized—24/7. Our appointment setting answering service ensures no phone call goes unanswered, and every lead is properly qualified. It’s designed for busy professionals and small business owners who need a simple and easy scheduling process to manage appointments.
See how businesses can benefit from our appointment setting service.
Imagine never having to pause mid-task to pick up the phone. With our appointment setting services, you can free up your hands—and your headspace—from the hassle of booking and setting appointments. Our automated answering service handles it all from capturing new leads to sending appointment reminders, letting you focus on the core work and other tasks that run your business.
Say goodbye to missed calls and voicemails. Let potential clients know you’re their best option by picking up every call. Our appointment scheduling service ensures that every inbound call is answered – even outside of normal business hours.
Not every caller is going to be the right fit for your business. Our service can follow your custom call flow and screening questions to qualify leads before booking them. By doing so, you won’t waste your time on clients who don’t fit your services—or struggle with no-shows who were never properly vetted.
Good businesses answer calls. Great businesses have a friendly, helpful voice behind the phone line, which builds customer loyalty and customer satisfaction. Our appointment scheduling system is designed to sound natural, helpful, and friendly, offering consistent, high-quality and informational interactions. Plus, with bilingual virtual receptionist options, you’ll provide great service, no matter who’s calling.
No need to be a tech wizard to get started. Our phone answering service is built for easy setup. You can use your existing business number or choose a new one, customize your greetings, and start taking calls in a matter of minutes—all without writing a single line of code.
Upfirst's AI-powered appointment scheduling features help your business book appointments around the clock while you're focused on your work. Deliver exceptional customer service and gain more clients.
Your callers will never get a voicemail or a busy tone. Whether it’s 2 PM or 2 AM, your agent is there to book more leads.
Appointment setting has never been easier. Schedule appointments directly into your calendar—no-in house staff required.
Managing appointments is simple since we integrate with your existing calendar and scheduling software.
Simply your lead qualification process. You can use custom scripts and questionnaires to make sure every caller is a good fit before they take a slot on your calendar.
Serving a diverse clientele? Our bilingual answering service can handle calls in multiple languages, delivering a welcoming and inclusive experience for every caller.
Make your call agent sound like a natural part of your brand. Add custom greetings, and even personalized question flows to match your unique business needs.
quick, easy setup
In just minutes, you can set up an appointment setting answering service that collects all of the details you need from callers and fills up your calendar.
Getting started is a simple. First, you sign up and decide whether you want to keep your existing business number or get a brand new one. With just a few clicks, you’ll have a new answering service up and running.
Next, tailor the experience to fit your brand’s personality. Set up your greeting, choose your AI’s voice, and input your business specifics and protocols. If you need to qualify leads with certain questions, or if you prefer specific appointment lengths—just add those details. Make a few test calls to ensure everything sounds just right and that the system flows the way you want.
Once you’re happy with the setup, simply click “Activate.” From that moment on, your virtual receptionist will be taking calls on your behalf, day or night. All that’s left is for you to sit back, watch your calendar fill up, and use that extra free time to grow your business or focus on what you do best.
Businesses that use our answering service with scheduling
Finally, an answer service that schedules appointments for you 24/7.
Busy on a job site? Let your virtual receptionist for contractors take calls and schedule estimates, consultations, and follow-ups while you focus on the work at hand.
Real estate is all about being there for buyers, sellers, and renters when they need you. Our AI answering service for business ensures you never miss a lead by answering inquiries about listings, scheduling showings, and sharing property details.
If you run a business that's missing important calls and losing opportunities - whether you own a dental office, towing company, or photography business - our appointment setting service can help answer calls and keep your calendar filled up.
How does Upfirst schedule appointments for my business?
If your team uses separate calendars, Upfirst can integrate with multiple Google or Microsoft Outlook calendars and check availability across each one. This makes it easy to schedule appointments to the right person based on each team member’s individual schedule.
Have a question about Upfirst's live appointment scheduling services that isn't answered here? Get in touch with our team.
Can Upfirst connect with multiple calendars for teams?
If your team uses separate calendars, Upfirst can integrate with multiple Google or Microsoft Outlook calendars and check availability across each one. This makes it easy to schedule appointments to the right person based on each team member’s individual schedule.
How does Upfirst schedule appointments for my business?
Upfirst can connect to Google Calendar and Outlook, text callers a link to your booking page, or gather the necessary details so you can follow up later. You decide how the scheduling workflow should run, and Upfirst follows your instructions.
What calendar tools does Upfirst integrate with?
Upfirst connects with Google Calendar, Outlook, and Clio (for lawyers). This allows the AI receptionist to check your availability and schedule appointments based on your real time openings. We're constantly working towards adding other calendar integrations. Have a calendar integration request? Reach out to our support team and let us know.
Can Upfirst’s AI receptionist tell my callers what my available times are?
Yes, when you connect with one of our calendar integrations, the AI receptionist can tell callers when you are available, when your next open appointment slot is, or whether you offer same day or next day scheduling.
Can Upfirst qualify leads before scheduling appointments?
Yes, Upfirst can qualify leads based on the rules you set. It can ask screening questions, confirm service areas, check availability requirements, or gather details like budget or project type before booking an appointment. This helps ensure that your appointment setting answering service only schedules qualified leads that meet your criteria.
Does Upfirst support other languages?
Yes, Upfirst can speak with callers in more than 30 languages. It can switch languages automatically based on the caller and can translate call transcripts into the language you prefer. This makes it easier to offer multilingual appointment scheduling without extra staff.
Can Upfirst filter out spam calls?
Yes. Upfirst automatically filters out spam calls and quick hang ups. You are never charged for spam calls, calls shorter than 15 seconds, or accidental dials. Your plan only counts real callers who need support or want to book an appointment.
Don't lose out on new potential clients. Our appointment setting service is an affordable virtual receptionist for your service business.
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